Introduction

This Privacy Policy governs how the Bloomington Pickleball Club (BPC) collects, uses, and safeguards member information. BPC is committed to ensuring transparency in handling member data, complying with privacy standards, and fostering trust within the BPC community.

Information Collection

BPC collects personal information necessary for club administration and communication purposes. This includes names, addresses, email addresses, phone numbers, and other relevant details. Information is collected through various channels, such as online forms, registration processes, and club operations tools.

Use of Information

The collected information is utilized for event organization, member management, and club communications. This ensures efficient club operations and enhances member engagement.

Member Directory and Club Operations Tools

Member details are listed in our member directory on Wild Apricot Event Management software, accessible through the app. The member directory is updated at least once per month if not more frequently, to maintain accuracy. Information is retained indefinitely unless a member requests its deletion.

Members have control over their information, including settings for member photo albums, message forms, membership levels, user IDs, names, organizations, emails, phone numbers, avatars, shirt sizes (Men's and Women's), and pickleball ratings. Access settings can be adjusted by members.

We use 2-factor authentication and permissions in Wild Apricot to control access to club information, ensuring secure handling of member data.

Data Security

BPC is committed to protecting your data from unauthorized access. Security measures, including encryption, 2-factor authentication, and permissions, are implemented to safeguard member information.

Cookies and Tracking Technologies:

Our website and club operations tools may use cookies and tracking technologies. These technologies are employed for various purposes, such as improving website functionality and analyzing user behavior. Members can manage their cookie preferences through browser settings.

Third-Party Services

We utilize third-party services, including Google Analytics, Google Search Console, Facebook, LinkedIn, and Instagram. Members should review the privacy policies of these services for information on how they collect and process data.

Legal Basis for Processing

The processing of member data is conducted based on a legal basis, which may include consent, legitimate interests, or contractual necessity. Members can contact us for more information on the specific legal basis applicable to their data.

Children's Privacy

We do not knowingly collect or process personal information from individuals under a certain age. If you believe that we may have unintentionally collected information from a minor, please contact us to address the situation promptly.

International Data Transfers

In the course of our club operations, member data may be transferred internationally. We ensure that such transfers comply with applicable data protection regulations, and members can contact us for more details on international data transfers.

Data Breach Notification

In the event of a data breach that poses a risk to member privacy, we have procedures in place to promptly notify affected members. The notification will include information about the nature of the breach and recommended steps for mitigation.

Dispute Resolution

Disputes related to privacy concerns will be addressed through appropriate mechanisms, which may include mediation, arbitration, or another resolution process. Members can contact us for further information on dispute resolution procedures.

Access and Control

Members can view, update, or request the deletion of their personal information. For any requests or privacy concerns, members can contact us via email at bloomingtonpickleballclub@gmail.com.

Changes to Policy

Members will be notified of any changes to this policy through email, website announcements, or other communication channels. This policy reflects our dedication to maintaining the highest standards in data privacy and security. We encourage members to review this policy regularly for updates.

If you have any questions about our privacy practices or this policy, please contact us.